CONSTITUTION
ARKANSAS COUNCIL OF TEACHERS OF
MATHEMATICS
(Amended 2007, 1998, 1989)
ARTICLE I. NAME
This organization shall be known as the Arkansas Council of
Teachers of Mathematics (ACTM), hereinafter referred to as the Council, a
group affiliated with the National Council of Teachers of Mathematics (NCTM).
ARTICLE II. PURPOSE, FUNCTION, AND DISSOLUTION
Section 1. The purpose of the Council is:
1. To encourage
an active interest in mathematics.
2. To improve
teaching of mathematics.
3. Exclusively
for educational purposes.
Section 2. The function of the Council is:
1.
To assist
Arkansas mathematics teachers in cooperating with and obtaining
benefits from the NCTM, and other educational organizations.
2.
To develop
and execute plans to meet the needs of
Arkansas
teachers of mathematics and students through programs, workshops, research
studies, bulletins, and newsletters.
Section 3. Dissolution clause.
If, at any time, the ACTM shall cease to carry out the
purposes herein stated, all assets and property held by it, whether in
trust or otherwise, shall, after the payment of its liabilities, be paid
over to an organization, selected by the final Executive Board of the ACTM,
which has similar purposes and has established its tax-exempt status under
Section 501 (c) (3) of the Internal Revenue Code of 1954 as now enacted or
as it may hereafter be amended, and such assets and property shall be
applied exclusively for such charitable, scientific, and educational
programs.
ARTICLE III. MEMBERSHIP
Section 1. All
persons who are engaged in the teaching of mathematics in educational
institutions, public or private, or who are interested in mathematics are
eligible for active membership.
Section 2.
Pre-service teachers and retired teachers are eligible for
associate membership.
ARTICLE IV. OFFICERS
Section 1.
Officers.
The officers of the
Council shall be president, president-elect, vice-president/college,
vice-president/two-year college, vice president /high school,
vice-president/junior high/ middle school, vice-president/elementary,
secretary, and treasurer.
Section 2. Executive Board.
The Executive Board shall consist of the officers of the
Council, the immediate past president of the Council, the state
representative to the NCTM, five members elected by the membership,
delegate-at-large/college, delegate-at-large/two-year college,
delegate-at-large high school, delegate-at-large/junior high/middle
school, delegate-at-large/elementary, the state director of the ACTM High
School Math Contest, a mathematics
consultant of the State Department of Education, the presidents of ACTM
affiliated groups, chair of the Membership Committee (appointed by the
president), and a representative from the Arkansas School for
Mathematics, Sciences, and the Arts, and other
non-voting members as appointed by the president.
Section 3. Term of office.
The president-elect shall be elected to serve a term of one
year as president-elect two years as president
and one year as immediate Past-President. The president shall not
serve two consecutive terms. The other officers and elected members of the
Executive Board shall be elected for a term of two years and shall be
limited to two consecutive terms.
The following members of the Executive Board shall be elected
in even-numbered years: vice-president/college, vice-president/two-year
college, vice-president/junior high/middle school, treasurer,
delegate-at-large/high school, delegate-at-large/elementary, state
representative to the NCTM.
The following members of the Executive Board shall be elected
in odd-numbered years: president-elect, vice-president/high school,
vice-president/elementary, secretary, delegate-at-large/college,
delegate-at-large/two year college, delegate-at-large/junior high/middle
school.
Section 4.
Nominations and elections.
The officers and other elected members of the Executive Board
of the Council shall be elected by mail-in ballot provided to the
membership in the spring. The Nominating Committee shall prepare a slate
with at least two candidates for each position. The report of the
Nominating Committee shall be presented to the Executive Board at its
spring meeting. The Executive Board shall authorize a ballot to be
mailed to the full membership. The
ballot shall list nominated candidates and a space for a write-in
candidate for each position to be elected. The Executive Board shall set a
closing date for receiving the mail-in ballots. Within one month after
that time, the Nominating Committee or a special committee as designated
by the president shall meet to count the ballots and certify the election
results. Election results shall be printed in the fall Newsletter. Those
elected shall assume office the following
January 1st.
Officers and other members of the Executive Board must
be members of the NCTM and the ACTM.
Section 5. Duties:
The duties of the
president are:
1. To preside at
all meetings of the Council and the Executive Board.
2. To appoint
chairs of all standing committees.
3. To appoint
all necessary committees in addition to those provided in this
Constitution.
4. To see that all accepted policies of the
Council are carried out.
5. To make all necessary arrangements for the
annual meeting.
6. To make a report at the annual meeting.
7. To send a copy of the annual report to the
executive secretary of the NCTM.
8.
To serve as
an ex-officio member of all committees.
9.
To develop a proposed annual budget.
The duty of the vice-presidents is to serve in place of the
president upon the president's request.
The duties of the secretary are:
1.
To keep all
records and minutes of all meetings of the Council and the
Executive Board.
2.
To attend
to such Council correspondence as the president deems necessary.
3.
To preserve
the annual reports of the president and to keep the historical record of
the Council up to date.
The duties of the treasurer are:
1.
To collect
all dues of the Council.
2.
To pay by
check all the routine bills approved by the budget and other bills as
approved by the Executive Board or president.
3. To file a report of all receipts and disbursements with the
secretary at every Executive Board meeting.
4.
The
treasurer shall be bonded.
The
duties of the membership chair are:
1.
To keep an accurate record of all members, their addresses, and
teaching positions, indicating those who are members of the NCTM.
2.
To file copies of the membership record annually with the
president, the secretary, the chair of the Program Committee, the chair of
the Publications Committee, the state representative to the NCTM, and the
regional services committee representative of the NCTM.
The duties of the Executive Board are:
1. To act as a
governing board of the organization.
2. To transact
business in the name of the ACTM.
3. To initiate
and determine policies of the Council.
4. To fill any
vacancy occurring in an office.
5. To serve as a
coordinating committee with the NCTM.
ARTICLE V. STANDING COMMITTEES
Section 1. Standing committees.
The standing committees
of the Council shall be membership, program, publications, and nominating.
The president shall appoint the chairs and other members of each committee
with the approval of the Executive Board.
Section 2.
Duties:
1.
The duty of
the Membership Committee shall be to present the advantages of the Council
to all teachers of mathematics in the state and to enlist their support of
the program of the Council.
2.
The duty of
the Program Committee shall be to plan the programs for the meetings of
the Council and to work with the State Department of Education in
achieving professional development approval for
programs and activities and to represent ACTM on the program committee of
other ACTM sponsored conferences.
3.
The duty of
the Publications Committee shall be to serve as editor of ACTM
publications.
4.
The duty of
the Nominating Committee shall be to select and present a list of
candidates for each elective office of the organization to the Executive
Board at its spring meeting.
ARTICLE VI. MEETINGS
Section 1. The
time and place of meetings.
The Council shall have one meeting in the fall.
Section 2. Time and place of
conferences and workshops.
The Council shall plan
workshops or conferences when desired
statewide or regionally.
Section 3 Time
of meeting of the Executive Board.
The Executive Board shall
meet prior to the ACTM annual meeting and at other times as the president
deems necessary. The president shall call a meeting upon the request of
four of its members.
Section 4.
Notification of any meeting shall be given at least two weeks prior to the
date of the meeting. The members present at any meeting of the Council
shall constitute a quorum. A majority of the members present at any
meeting of the Executive Board shall constitute a quorum.
ARTICLE VII. PUBLICATIONS
Fall, winter, and spring
publications will be provided
annually
by the Council.
ARTICLE VIII. DELEGATE TO NATIONAL CONVENTION
The
State Representative to NCTM or their designee shall serve at
the delegate assembly of the NCTM.
ARTICLE IX. AMENDMENTS AND REVISIONS
This Constitution may be
amended or revised by a two-thirds vote of the ballots returned by mail.
Notice of the proposed amendments or revisions along with a ballot shall
be authorized by the Executive Board to be mailed to every member of the
Council at least four weeks before the voting deadline set by the
Executive Board. A committee appointed by the president shall certify the
votes and the results shall be printed in the next newsletter.
BYLAWS
ARKANSAS COUNCIL OF TEACHERS OF
MATHEMATICS
Revised July 23, 1997
Revised February 3, 2007
ARTICLE
I.
PARLIAMENTARY AUTHORITY
Section 1.
Robert's Rules of Order. Revised shall be the accepted authority at
all time except as it conflicts with the constitution.
Section 2. The
president shall appoint a member of the Executive Board to serve as
parliamentarian.
ARTICLE II. DUES
Each member of the Council shall pay membership dues
of fifteen ($15.00) dollars per year.
Pre-service teachers and retired
teachers may be associate members upon payment of one-half the regular
membership dues.
ARTICLE III. RESIGNATIONS
Upon written notice of resignation by a Board member
to the Executive Board through any officer, the president shall appoint a
replacement, with the approval of the Executive Board, to serve the
remaining unexpired term.
ARTICLE IV. AFFILIATION WITH THE ACTM
Section 1.
Procedures leading to affiliation
1.
Any group
wishing to affiliate with the ACTM should request an application form from
the president or secretary of the Executive Board of the ACTM.
2.
The name of
the affiliate should reflect its geographical location.
3.
The
president of the ACTM will meet with the officers of the group to ensure
that the purposes and functions of the group are consistent with those of
the ACTM and that the group serves a particular area and is not in
conflict with an existing affiliate.
4.
The
application for affiliation, with a list of names and addresses of members
if available, should be forwarded to the president of the ACTM who will
present the request to the Executive Board at its next meeting. The
affiliate will be notified of action taken by the Executive Board
Section 2.
Following notification of approval, the president of the affiliate will
begin a term as a voting member of the ACTM Executive Board.
Section 3. The
president of the ACTM should be invited to attend an early meeting of the
affiliate to convey congratulations and offer services to the membership.
Section 4. Members of the affiliated group
must be members of the ACTM.
Section 5.
Affiliated groups will be eligible to receive $250
semi-annually from the ACTM to support
programs, initiatives, or activities proposed by the group in support of
the mission and goals of the ACTM. The request for this grant will be made
by a representative of the affiliated group and approved by the Executive
Board of the ACTM.
ARTICLE V. SELF EVALUATION
The Executive Board shall evaluate itself in terms of
mission, purpose, and strategic planning for fulfilling the
responsibilities of the Executive Board and individual members.
ARTICLE VI. AMENDMENTS AND REVISIONS
These bylaws may be amended or revised by a simple
majority vote of the Executive Board.
